Vendor Management

Process Overview

This includes a vendor access portal where vendors can register as users. The registered vendors can be prequalified under a service type. Once registered and pre-qualified, the vendors can receive solicitations. Vendors can indicate interest in responding, post questions, respond formally and upload documents. More importantly, vendor can maintain an extensive vendor information catalog that is used when responding to solicitations. This includes insurance certifications, company profile, financial statements etc. Invoicing and vendor assessments are an integral part of vendor management.

Process Details

Solicitation

- Search/View solicitation list [indicate interest, add to favorites, and more…]
- Respond/Update to solicitation [data, form, documentation, and more…]
- Post questions related to solicitation [question, question date, and more…]

Profile

- Maintain company details [name, address, website, management team, service categories, and more…]
- Maintain company contacts [Primary, backup, and more…]
- Maintain company achievements [certifications, awards, additional narratives, and more…]
- Maintain company documentation [certificate of registration, W9, financials, workers comp, and more…]
- View assessments on projects [project name, ratings, feedback, and more…]

Invoicing

- Provide invoice details [number, date range, amount, line items, and more…]
- View submitted timesheets [start date, end date, daily hours, and more…]
- View payment status [status, processed date, check image, and more…]